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ABS IT Permit Application System.

The ABS Online permit application system was developed by the Kenyan government to expedite permit application process for researchers at the same time improving the efficiency and transparency of the entire permit application process. The ABS Online permit application system also enforces and monitors the MAT that the permit applicant signed with the respective lead agency that granted the permit.

  • Expedite Permit Application
  • Improving efficiency
  • Enforces and Monitors the MAT

ABS PERMITS IN KENYA

View the ABS Process Flowchat

Below is information related to ABS permits in kenya. You are required to read and understand content before registration.

  • Biological resources
  • Genetic Resources
  • DNA / RNA extracts
  • Bio Chemical resources
  • Derivatives
  • Progeny
  • Traditional Knowledge
  • Digital Sequence Information and associated information

A. Information Guiding the Applicant

1. The Applicant accesses important information related to ABS system in Kenya:
  • Biological resources that require an ABS permit
  • A guide to the application process
  • Required documents for the application
  • A list of approved institutions for research affiliation purposes [ Download Here]
  • Lead agencies and their mandates
  • Other information (e.g. regarding export of materials, applications for visas).

B. Applicant Registration

1. The applicant creates an account by filling a registration form
  • The applicant provides personal details: (bio data, email, address, identification details etc.)
  • The Applicant uploads a passport-size photo, and copy of ID card or passport.
    i. Applicant may preview, edit and save form details.
  • The applicant submits the registration form
    ii. If all form fields are completed and required attachments are uploaded, a "Submit Successful" status is returned.
    iii.Else, information is provided to the user regarding details that require correction, this is done by the system highlighting the sections where corrections or researcher input is required.
  • The system creates an account and emails the user log-in credentials.

C. Harmonized Application Form

  1. The Applicant logs in to fill in the necessary documents.
  2. The Applicant specifies whether he/she is a student or not.
  3. The Applicant specifies whether he/she is applying as an individual, from an academic institution or company/research program.
  4. The Applicant provides additional information such as legal officer contact details for their institution, researcher IDs etc.
  5. The Applicant is invited to upload a set of standard documents required by the authorities. This is likely to include.
    • Evidence of legal registration of the organisation.
    • The research proposal and budget (principle of full transparency).
    • Letter of affiliation with a local institution e.g. University of Nairobi.[ Donwload Affiliation Letter Application Process]
    • Curriculum Vitae.
    • PIC and MAT.
  6. The Applicant is required to answer a trigger question on whether they will be collecting biological or genetic material in Kenya (with due consideration for digital sequence information).
    Where answer is negative the system opens up a standard NACOSTI application form.
    i. The applicant completes the form as required (i.e. fills the form and uploads required attachments), and submits.
    ii.NACOSTI's process follows.
  7. If the answer is positive; the Applicant enters the ABS Pathway for the processing of applications.

1. Prior Informed Consent Description

Prior Informed Consent (PIC) is the permission given by the provider or competent national authority of a provider country to a user prior to accessing genetic resources, in line with an appropriate national legal and institutional framework. It is the main ABS tool that is usually negotiated between the provider and the user of GR through an agreement involving mutually agreed terms (MAT). In Kenya, PIC is a written document and granted upon completing a Form modelled along Appendix I of the ABS Toolkit. PIC requires the user to disclose contact details, local affiliate, project type, location and nature of genetic resources to be accessed, method of collection, role of local community or lead agency, benefit sharing mechanisms and declaration of accrued benefits. It is the duty of the potential GR user to make full disclosure to the provider so as to make informed decision to grant access or not. In Kenya, PIC is a negotiated document (See appendix I) by parties and requires minutes of meetings with community or letter of support from lead agency.
Download Guidelines

2. Mutually Agreed Terms Description

Mutually Agreed Terms (MAT) is an agreement reached between the providers of genetic resources and users on the conditions of access and use of the resources, and the benefits to be shared between both parties. This agreement is negotiated in the presence of relevant lead agencies to ensure a fair access and equitable sharing of the benefits. In Kenya, MAT is a negotiated agreement by parties and requires minutes of meetings with community, permit, licence or letter of support from relevant lead agency as modelled in Appendix II.
Download Guidelines

3. Material Transfer Agreement Description

Mutually Agreed Terms (MTA) is an agreement reached between the providers of genetic resources and users on the conditions of access and use of the resources, and the benefits to be shared between both parties. This agreement is negotiated in the presence of relevant lead agencies to ensure a fair access and equitable sharing of the benefits. In Kenya, MAT is a negotiated agreement by parties and requires minutes of meetings with community, permit, licence or letter of support from relevant lead agency as modelled in Appendix II.
Download Guidelines

For further clarification and guidance on PIC/MAT and MTA ,please contact bioprospecting@kws.go.ke

1. PUBLIC UNIVERSITIES

UNIVERSITY OF NAIROBI.

P.O. Box 30197-00100 , Nairobi

http://www.uonbi.ac.ke

KENYATTA UNIVERSITY

P.O. Box 43844-00100 , Nairobi

http://www.ku.ac.ke

EGERTON UNIVERSITY

P.O. Box 536-20115 , Egerton

http://www.egerton.ac.ke

MOI UNIVERSITY

P.O. Box 3900-30100 , Eldoret

http://www.mu.ac.ke

MASENO UNIVERSITY

P.O. Box 333-40105 , Maseno

http://www.maseno.ac.ke
 

MASINDE MULIRO UNIVERSITY OF SCIENCE AND TECHNOLOGY

P.O. Box 190-50100 , Kakamega

http://www.mmust.ac.ke

JOMO KENYATTA UNIVERSITY OF AGRICULTURE AND TECHNOLOGY

P.O. Box 6200-00200 , Nairobi

http://www.jkuat.ac.ke

2. PRIVATE UNIVERSITIES

University of Eastern Africa – Baraton

P.O. Box 2500-30200 , Eldoret

http://www.ueab.ac.ke
 

3. GOVERNMENT PUBLIC RESEARCH INSTITUTIONS

Kenya Wildlife Service (KWS)

P.O. Box 40241-00100 , Nairobi

http://www.kws.org

Kenya Medical Research Institute (KEMRI)

P.O. Box 4840-00200 , Nairobi

http://www.kemri.org

Kenya Marine and Fisheries Research Institute (KEMFRI)

P.O. Box 81651-080100 , Mombasa

http://www.kmfri.co.ke

Kenya Industrial Research and Development Institute (KIRDI)

P.O. Box 30650-00100, Nairobi

http://www.kirdi.go.ke

Kenya Trypanosomiasis Research Institute (KETRI)

P.O. Box 57811-00200 , Nairobi

http://www.kari.org

National Museums of Kenya (NMK)

P.O. Box 40658-00100 , Nairobi

http://www.museums.or.ke

Institute of Primate Research (IPR) National Museums of Kenya

P.O. Box 24481-00502, Nairobi

http://www.kemri.org

Kenya Agricultural Research Institute (KARI)

P.O. Box 57811-00200 , Nairobi

http://www.kari.org

Kenya Forestry Research Institute (KEFRI)

P.O. Box 20412-00200 , Nairobi

http://www.kefri.org
 
S.NO. COMPETENT NATIONAL AUTHORITY MANDATES/ MAIN ROLE
1 Kenya Wildlife Service (KWS) Management of wildlife genetic resources, and issuance of PIC, MAT and export permit
2 Kenya Forest Service (KFS) Management of forest genetic resources and associated biodiversity
3 National Museums of Kenya (NMK) Management of cultural heritage, natural history collections and GRs obtained from monuments and heritage sites.
4 Department of Veterinary Services Animal Health Certificate
5 Public Universities & Other Public Research Institutes Issuance of Letter of Affiliation and conclusion of Collaborative Research Agreements or MOUs
6 Department of Immigration Issuance of Researcher Pass
7 National Commission for Science, Technology & Innovation (NACOSTI) Issuance of Researcher Licence
8 National Environment Management Authority Issuance of Access permit
  • ID/Passport
  • Passport Photo
  • Import Permit (If Exporting)
  • Company/ Corporate Organization
  • Local Affiliation
  • Prior Informed Consent Description
  • Mutually Agreed Terms Description
  • Material Transfer Agreement Description
  • Research Proposal
  • Resume
  • Collaborative agreement
  • Letter from academic/research institute